> ## Content Index > Fetch the complete content index at: https://blog.onecrewai.io/llms.txt > Use this file to discover other available public pages before exploring further. # Your Affiliate Partner Reports Only Sales Totals. Which Publishers Drove Them? - URL: https://blog.onecrewai.io/en/affiliate-subnetwork-publisher-source-checklist/ - Published: 2026-09-28T05:04:26.000Z - Updated: 2026-09-28T05:04:48.000Z - Description: Check publisher identity, placements, report references and transaction definitions behind affiliate totals. Includes a sample-report checklist and follow-up template. - Author: Evan Lin - Tags: KOL Operations, #en, #pair-59, #onecrew-article-schema Your affiliate partner sends monthly sales, order and commission totals. But when you ask which sites or creators promoted your products, the report shows only the partner’s name. The totals describe overall activity; they do not identify the underlying publishers. **First establish whether the partner aggregates several publishers, then request evidence connecting the actual publisher, promotional placement and reported activity.**Available detail, field names and permitted sharing depend on the platform and your agreement. Missing information alone is not evidence of fraud. ## Separate the partner account from the actual publisher Some affiliate partners bring together websites, creators and other publishers through a subnetwork. The [PMA’s Subnetworks 101 guide](https://thepma.org/wp-content/uploads/2024/05/Subnetworks-101.pdf?ref=blog.onecrewai.io) explains this relationship and notes that transparency and data access vary across networks. One partner account may therefore represent several underlying publishers. Ask whether several publishers execute the promotion, what level of identity the report exposes and who can explain missing detail. A redacted sample report is more useful than a general promise of transparency. OneCrew is an AI workspace for finding creators, handling email and maintaining partnership records. Give the AI connected to OneCrew the confirmed partner identity, contact and reporting explanation. Have it read the existing table’s fields and organize those details in the relevant record so later requests can refer to the actual agreement. ## Check whether a sample report connects the evidence Use these four groups of questions to review the sample. They are a checklist, not a promise that every platform has equivalent fields or permission to share all customer information. - **Who promoted the offer?** Ask for a stable publisher reference and the name, website or profile link available under the agreement. A changing display name can be difficult to match later. - **Where did the promotion appear?** Request a content link, placement or verifiable description of the promotional method. Agree on permitted methods before checking actual activity. - **How do the records connect?** Establish whether the publisher reference can be associated with a click reference, transaction reference or other report entry. If only aggregate data is available, state what it can establish. - **What do the numbers mean?** Confirm the reporting period, time zone, currency, transaction status, treatment of cancellations and refunds, and applicable commission-rule version. Use business references and necessary fields the parties are entitled to share. Avoid putting unrelated buyer names or addresses in email exchanges. Confirm the definitions before agreeing on the frequency of the full report. ![A hand-drawn evidence chain links a summary report to publishers, placements and report records, with a robot inspecting publisher cards.](https://storage.ghost.io/c/2d/ee/2deeacfe-d870-4a0c-a406-95a0ad33ad67/content/images/2026/09/affiliate-subnetwork-publisher-source-checklist-body-en.png) Trace the available links between totals, publishers, placements and report entries. ## Follow one record through the available evidence Select an entry from the current report. Ask the partner to identify its publisher, placement, transaction status and commission basis. Compare the explanation with the platform records available under your agreement. Record matches and unresolved differences, then review a cancelled or adjusted entry to understand how changes are represented. A spot check establishes only what you examined. It does not validate every order or prove the partnership’s overall effectiveness. If transaction-level connections are unavailable, document that the current evidence is aggregate, who needs to respond and what could help resolve the gap. Review the relevant synced email in OneCrew. Supply your checked report notes and discrepancy list, then ask the AI to draft a focused request. Include business reference numbers and the missing fields so the partner can answer each question directly. > We are reviewing the report for \[period\]. Please identify the publisher and placement associated with \[business reference\], and confirm the transaction status and commission-rule version. If a transaction-level connection is unavailable, please explain the reporting level you can provide, alternative verification material and the expected response date. ## Distinguish a missing field from a confirmed problem A missing website link might simply have been excluded from an export or require a separate response from the partner. Before escalating an amount difference, compare currency, status and reporting dates. Describe the discrepancy precisely and ask for an explanation. Update the original OneCrew record with the difference, the partner’s response, supporting material, owner and next confirmation date. Keep unresolved items marked accordingly. The responsible team can then decide any settlement or partnership action under the agreed terms and retain the basis for that decision. If the issue concerns where a discount code spread, see [handling a creator discount code that reached coupon sites](https://blog.onecrewai.io/en/creator-discount-code-leak-replacement-en/) for the follow-up conversation. ## Agree on reporting before the next cycle Set expectations for deliverable fields, report frequency, the contact responsible for discrepancies and the process for investigating incomplete records. If a field remains unavailable, evaluate whether the transparency on offer meets your requirements. Start with one partner’s sample report in OneCrew. Record the contact and the three most important evidence gaps, then prepare a specific confirmation email. The useful outcome is knowing which reported sources you can substantiate and which still need clarification. ## References [Performance Marketing Association: Subnetworks 101](https://thepma.org/wp-content/uploads/2024/05/Subnetworks-101.pdf?ref=blog.onecrewai.io), particularly its discussion of subnetwork relationships, transparency and reporting differences.